Election of Université PSL's Documentation Council

Election of the Documentation Council

The mission of the Documentation Council is to prepare proposals concerning the strategy of Université PSL in matters of documentation and distribution of the culture and knowledge of the University. It gives an opinion on the documentation budget of the experimental school and of the co-financing of the Component Schools in its purview. It is kept apprised of the libraries’ documentary credits and their use. It issues a recommendation on the organization of documentation support service pooling. It is consulted on draft agreements with external entities relating to documentation and scientific and technical information.

The Documentation Council is chaired by the President of Université PSL and includes 25 members:

• The President of Université PSL or their representative (Vice-President of the University);
• Seven professors, teachers and researchers from Université PSL and appointed by and among their representatives in the PSL's Board of Directors and Academic Senate elected by a “first-past-the-post” majority ballot ; three of the members are appointed by the Board of Directors and four by the Academic Senate;
• Seven students from Bachelor's to Doctoral degree, appointed by and among student chairholders at the Board of Directors and the Academic Council by a “first-past-the-post” majority ballot;
• Seven representatives elected by the documentation service staff from component schools, associate members and by PSL's documentation joint support service (SMS);
• Three independant persons appointed by the President of Université PSL with the consent of the director of PSL's documentation joint service.

Its members are appointed for a single term of office of five years, or two years for students, renewable once.

The following members attend the meetings of the Documentation council with an advisory capacity:

• The director of Université PSL's joint support service;
• The managers of the Documentation Services, if they are not elected;
• Any other person whose presence is deemed useful by the President.

The Documentation Council meets at least once a year. A session must be held between six and four weeks before the Board of Directors' meeting to adopt the budget. It can deliberate if at least one third of its members are present or represented. In the absence of a quorum, the Documentation Council is reconvened at least ten calendar days after the initial date and may deliberate regardless of the number of members present.

The election of the representatives of the staff of the documentation services

All the staff of the documentation services of the component schools, of the associate members and of the documentation SMS of the University will elect seven representatives by list vote without panachage or preferential vote on a proportional basis. Seats will be allocated on the basis of the “largest remainder” rule.

Candidacies

The staff of the documentation services of the component schools, of the associate members and of the documentation SMS of the University may become candidates by constituting an electoral list.
To be valid, these lists must include 4 to 7 people, and an alternate of the opposite sex. . The first four candidates in the order of the list must come from different schools.
To be admissible, the lists of candidates must be received by PSL before Monday, March 29 at twelve noon, by e-mail at elections@psl.eu (the time stamp of the reception mailbox being taken as proof).
Lists must be submitted on the forms provided by PSL, duly completed and signed in original. The packages must include:

• The list submission form
• An individual declaration for each candidate with original handwritten signature (see documents to download at the bottom of the page). No copy will be accepted;
• A photocopy of the identity cards of the candidates. For students it is necessary to add a student card or a current school certificate;
• Possibly a policy statement (mandatory format: 1 page recto/verso A4);
• In case of union support, a mandate signed (with original handwritten signature) by a representative of the considered representative union organization with their contact information. On the level of representativeness, the mandate must come from a representative trade union organization at the level of the technical committee of the university or that of the Ministry of Higher Education, Research and Innovation.

Voting procedures

The election will be held by electronic voting. Voters will receive at the email address sent by their schools, identifiers as well as a voting notice in order to connect at the time of the vote.

General calendar

• THURSDAY, MARCH 18: Publication of the electoral lists;
• MONDAY, MARCH 29 AT NOON: Receipt of candidacies by PSL;
• EDNESDAY, MARCH 31: Deadline for candidacies to register on the electoral rolls;
• THURSDAY, APRIL 8: Electronic voting at the Documentation Council;
• FRIDAY APRIL 9: Counting of votes and announcement of results.